Use Case — Residential Estates & Body Corporates
AGM voting in residential estates relies on paper proxy sheets, manual HAO cross-referencing, and blind trust in whoever holds the most signed forms. Verilink replaces all of that with a biometric QR scan that confirms identity in seconds — no paper, no disputes, no question of who actually voted.
The Reality at Most AGMs
If you've attended an AGM at a residential estate, you've likely witnessed at least one of these:
The Verilink Solution
Verilink replaces the paper-based trust chain with a live biometric verification event. The estate generates a unique QR code for the meeting. Every eligible voter scans it with the Verilink app. Their identity is confirmed in real time, matched to your eligibility register, and logged with a timestamped, encrypted payload. No paper. No disputes. Full audit trail.
That question should never have to be asked. With Verilink, every vote is cast by the identity that owns it — biometrically confirmed, tamper-proof, and fully logged. No proxy. No doubt.
Step-by-Step
From estate setup to verified vote — the entire flow takes under 60 seconds per voter.
The body corporate or HOA registers on the Verilink Dashboard (or integrates via API). Upload your eligible owner register tied to ID numbers.
A unique, time-bound QR code is generated for the AGM event. Display it on screen, at the entrance, or at specific voting stations.
The resident opens the Verilink app and scans the QR. The meeting context loads: they see who is requesting verification and what data is being confirmed.
The owner completes a liveness check. Their face is matched to their enrolled profile. ID number is confirmed against your eligibility register.
A timestamped, encrypted payload is delivered to your endpoint or dashboard. The voter's eligibility is confirmed. Their vote counts — and is traceable.
Designed For
Sectional title schemes that need to verify levy-paying owners before votes are counted on maintenance, budget, or trustee elections.
Homeowner associations managing full-title estates where eligibility must be verified before major decisions are ratified.
Residents who want their vote to count on their own terms — without handing a signed proxy to someone whose priorities may differ.
Managing agents overseeing multiple schemes who need a single, auditable platform to run compliant AGMs across their portfolio.
For the Resident
You don't need to be physically present to have your vote counted. You don't need to trust a neighbour with a signed form. And you no longer need to wonder whether someone carrying 30 proxies is voting the way those 30 people actually wanted.
Every verified vote generates an encrypted, timestamped payload. If a result is challenged, the audit trail is clean, complete, and legally defensible.
Two Paths. Same Result.
Whether you're a managing agent with no development resources, or a PropTech platform building AGM tooling at scale — Verilink fits both models.
Log in, create an event, generate your QR code, and display it at your meeting. Verified owner responses arrive in your dashboard in real time. Export the audit report after the AGM. No developer needed.
Already running an estate management platform, a PropTech product, or a custom voting system? Call the Verilink API to issue the verification request. The confirmed payload posts back to your own server endpoint.
Dashboard users — results appear in your Verilink dashboard in real time and are available for export after the meeting.
API users — the verified payload posts to the callback URL you specify in the request. Your system receives name, ID confirmation,
liveness result, and a timestamp. You decide what happens next: unlock a vote, update your register, or trigger a notification.
Governance & Compliance
Every verification event is timestamped and encrypted. If a vote outcome is disputed, the audit log is clean and exportable.
Verilink's data sovereignty architecture ensures personal information is processed lawfully and with explicit owner consent.
Cross-referencing names against a printed sheet is replaced by live biometric confirmation. Eligibility is proven, not assumed.
A proxy is only as trustworthy as the person holding it. Verilink ensures the vote came from the person whose name is on the title deed.
QR codes expire when the voting window closes. No one can scan after the deadline, and no code can be reused at a future meeting.
From a 12-unit sectional title to a 400-home estate or a portfolio of 50 schemes — the same platform handles it all without added complexity.
The Complete Picture
Body corporate or HOA registers on Verilink Dashboard or via API.
A unique, time-bound QR code is generated for the meeting event.
Resident opens the Verilink app and scans the QR at the meeting.
Live face match + liveness detection confirms the person is who they claim to be.
Encrypted, timestamped payload delivered to your dashboard or webhook URL.
Identity proven. Vote is logged, timestamped, and auditable.
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